The commercial system for [industrial distribution]

Prices that follow the market. Orders, container paperwork and invoices, in one system.

Copper moved overnight. So did the dollar. Spreadsheets and email don't keep up.

Copper · world price list 6 days old
$14,157
$14,450
25%

of the margin gone with a 2% error in the price list

From: SalesStock for this order?
From: WarehouseChecking…
From: CustomerIs the price still valid?
From: PricingCopper moved, new list tomorrow.
17

messages to close a single order

Document
Who
Status
Commercial inv.
Us
✓
Packing list
Us
Missing
Cert. of origin
?
…
~4 h

of paperwork for every container

How it works

AI proposes. Your rules validate. [You decide.]

HeavyDeals prepares the work. A person approves it before it goes out.

01
Price
Manual price list → Price formulas

Every price is a formula: metal, currency and margin. When they move, the catalog recalculates and your team approves.

02
Order
Email threads → Self-service

Customers order on their own portal, with stock and conditions applied. Orders that still arrive by email, AI turns into drafts.

03
Ship
Typed by hand → Fills itself in

Container documents fill themselves in from the order, per incoterm. The invoice too.

Both sides of the trade

Two sides, [one system]

The same operation, without friction between the one who sells and the one who buys.

You The distributor

Your catalog, your price formulas and each customer's conditions, once. Every order and document in one place.

Orders
12 today 3 ready to ship
CustomerStatusAmount
Clim. LevantinaConfirmed4,200 €
Froid AtlasShipped71,786 €
Frig. GuadaíraDraft12,380 €
Your customer The installer

Their own portal: today's price with their discount, stock, and last month's order repeated in one click.

Supplier portal Clim. Levantina
Insulated twin tube 1/4"–3/8" In stock · your price −10%
7.74 €/m
Refrigerant R-32 · 10 kg In stock
163.80 €
Why it matters

In industrial distribution, margin isn't won by selling more.
It's won by not leaking it.

0%
of the margin, gone with a 2% error in the price list
Rebuilding a distributor's price list, we found three errors. In one, buying more cost less.
The product

One system, from the price list to the invoice.

01

Pricing

Every price is a formula that follows the market.

Metal index, exchange rate and margin. The catalog recalculates with each customer's discount, your team approves, and the price list is a PDF one click away.
02

Quotes

A complete quotation, in seconds.

Pick the products: the customer's discount, today's prices, HS codes and weights, the container it fills and what the incoterm covers, with the catalog page of every product attached.
03

Customer portal & orders

Your customers order on their own.

Catalog, stock and their own price. Repeat last month's order, repriced. Orders that arrive by email become drafts with AI. Every step of the order stays on record.
04

Container & transport

Plan the load, take the best carrier.

20 or 40 feet, pallet by pallet, with the weight limit in view. Compare your carriers on your own rates and pick the best price.
05

Export documents

The paperwork fills itself in.

Commercial invoice, packing list, certificate of origin: exactly what your incoterm requires, with who provides each one, filled in from the order.
06

Invoices & delivery notes

Every invoice, on record.

Invoice and delivery note from the order, with the payment terms. You see when each customer downloaded their invoice.
07

Claims & carbon rules

Damaged goods and CBAM, under control.

Customers report damage with photos and the signed delivery note, and you see whether the claim will hold. Your exposure to the new EU carbon border rules, customer by customer.
08

Assistant

Ask, and it answers with your data.

Where orders get stuck, what's selling, which customers are growing. Plus stock, catalog imports, customer sign-ups, a view for every role and a full activity log, in English and Spanish.
Where we sit

Built on top of how you already work.

No ERP migration. HeavyDeals runs everything that starts with an order and a shipment, alongside the tools you already have.

  • Your accounting, banking and taxes stay where they are.
  • Set up with your team: your catalog, your price formulas, your customers' conditions.
Layer 03 · HeavyDeals The commercial system
Prices & quotesOrders & portalContainers & documentsInvoices
Layer 02 · Your systems The tools you run today
ERPExcelEmailWhatsApp
Layer 01 · Your operations The real world underneath
WarehousesContainersInstallers & dealers
Questions

What people ask us first.

We already have an ERP. Do we have to replace it?

No. Your ERP keeps the accounting. HeavyDeals takes over what it leaves in spreadsheets and email: prices tied to the metal and the currency, quotes, the customer portal and the container paperwork.

Our ERP already has a customer portal.

The portal isn't what we sell. What matters is that the price each customer sees is theirs, today, and that everything after the order (container, documents, invoices) runs in the same place.

What if a price is calculated wrong?

Nothing goes out on its own. Every change shows its calculation, and someone on your team approves it before any customer sees it. The same goes for anything the AI drafts.

Will our customers actually use a portal?

They don't have to switch overnight. Orders that still arrive by email become drafts your team confirms. Customers move to the portal when they find their own price and last month's order waiting there.

Our costs don't move with copper. Is it still for us?

Yes, if you import by the container and sell to a network of installers or dealers. Start with orders and the container paperwork, and add price formulas when you need them.

Let's close the next heavy deal together.

Tell us what you import and who you sell to. We'll show you the platform on a catalog like yours.

or write to hi@heavydeals.eu